2 Organising your research

If using a computer load an independent family tree like “Family tree maker”.  Use this to enter all the information you find. That’s the primary way to bring together the information that you have, but also have paper files in a loose-leaf folder or filing system. 

Who Do You Think You Are? Family Tree Maker Deluxe Edition Version 4 (PC) New VersionFamily Tree Maker 2012 Platinum Edition (PC)

 

If you are writing down information on to paper use a loose-leaf folder and use a separate page for each person. Use an alphabetical index and dividers to separate the families.

Guildhall Ecolite Ergogrip Binder 55mm Spine BlackRyman Elasti Folder A4 Blue

Using a computer

It is advisable to set up a file under a heading of Genealogy with sub files under the family names then individual files on names in your tree.

You can then save information found on the internet into a word document in a personal file. If not sure which census is the right one all can be saved and the wrong ones deleted at a late

Open word document. Click on open

Create a main file on your computer suggested name Genealogy or Family tree.  (usually a picture  of two yellow files on tool bar or a file with star in corner dependant on computer system

Then with your main file name “Genealogy” in Look in box create new file with one of your family names.

 Click on arrow at the end of the Look in box and then select “Genealogy” box again.

Create files for all of your family names.

Create individual files for your ancestors in the family name files when needed.

 Example  Alice Smith 1920c – 1970                     in the file “Smith”                                      Its useful to put dates as well as names as you may have several people with same name.

 

 

Main file   Genealogy

Sub files  Smith                       Jones                      Wood                    Brown

Individual  Adam Smith 1810 1820          John Jones   1920-1980           ?  Wood ? – 1710                 James Brown  ? 

                       Alice Smith 1920c - 1970 James Jones  bef1870- ?          

                         Eva Smith      1890-1940         John Jones      ? -1930            A Wood  1730-1750            J Brown  before 1810 --?

 

 

Save pictures or documents that can not be saved to word as a “jpeg” which can then be saved in pictures.  Files can then be made in “pictures” for picture and documents in a similar way to above.

Information that is stored on a computor in files are then easier to find at a later date, and can easily be inserted into a document in word.

 

     

 

Saving Paper copies.

Files should be organised in much the same way whether you are using the internet or by hand.

 

It is essential to file all information in a logical system so that information can be referred to easily and to save duplication of research.

 

  • Family names of ancestors filed alphabetically.     Smith
  • Keep families in groups using dividers i.e.   ( wives filled under their last name i.e. the one on the death certificate)

a.       Father and wife with children

b.       Grandfather with wife and children  (minus father)

 

  • Use dividers and dates to separate generations
    1. Family of John Smith  1945-                            father
    2. Family of William Smith  1920c-1980            grandfather
    3. Family of John Smith  1890c-1960                 great-grandfather

 

 

Do not worry if you do not have exact dates or names, these can be altered later.

worried by Onsemeliot - A man with short blond hair looking down with a very worried expression, resting his head in his hands. (Shoulders, arms and head only.)

 

Estimating dates

Estimate dates and put, about, before or after the date, or put a c after date, 1920c

                Example

·          If you were born 1950 then your mother could have been born 25 before so enter “about 1925”

·          If you father was born 1922 then assume your mother was about the same age so enter “about 1922”

·          If you have a baptism date of May 1922 then enter “before May 1922”

·          If  your have a name John Smith with wife Jane but you do not know Jane’s maiden name put Jane (Smith)

 

Enter information in date order. Always write the month in words, 21 May 1921, Americans write their date different to us so when doing research you may get the date confused

                Example  11 September  1990

·          English   11.9 1990

·          American 9.11.1990

                               

 

Within the paper files keep certificates, printouts of census pages, and all sorts of other records such as wills and military records. On the computer keep scans of certificates, census pages, photographs etc.  Ideally have both digital and paper copies of everything but always scan irreplaceable items such as original certificates and old photos. The family tree programs may allow you to add photos and other images

On line family tree programs

If using a computer you can use an online family tree program, but only enter information you are sure about on online sites.  If you then have a computer failure you have not lost all your information.  It is also wise to print of information to a file as a back up.

 

·          “Find my past” tree has the option of Public or private access. Private trees are not accessible in any manner by the general public, as access is restricted to the owner and any other users that they specifically invite to view their tree. However, future plans include a public search on the site to search through data contained in all public trees. This option is included now so that customers may pre-emptively opt out.

·          My Heritage tree which is also accessible with internet connection on an iPod or phone, it is free up 250 people and enables you to print good charts.  It has public access. (It is an American site so be careful about dates)                                                                                                                                      

·         

·          Genes Reunited.  This is a public tree and the names you enter can be viewed by anyone.  To view your tree you have to give access.

·         

·          Ancestry.co.uk tree has an ap for phones and computers. It can be accessed without internet connection (useful if you go to heritage or history centres to take some information.)  It can be used without full membership. Information has public access.

 

Warning

Never enter details of a living person in an on line tree without their permission.

 

Each Individual file could begin with the following. This can be high lighted, copied (Ctrl C)  and pasted(Ctrl V)  at the start of each individual file.  Or once it has entered in the computer it can be save as a blank, and then it can be copied and pasted in to each new individual file. Then saved as, the name of the person and date and filed in correct file.

 

 

Biography of

Born………                             Place of birth……

Baptism…                                                Church…………..   

Died …………                         Place of Death     

 

Father……...

Mother…….

Siblings

 

Spouse……                             Date of marriage                      Place of Marriage

Children

 

Then start adding the information for the individual.

Remember that some information will appear in other files so the children in one file will be siblings in another also the children will appear in both parents’ files and this information can be copied and pasted in to other files

Then start adding information when found in date order or approximate date

Remember to record child’s birth date and place as this will give indication of where the parent was living at that date.

Then add any information ( Census information and BDM’s ect) found on the internet could be copied  (Ctrl C ) then pasted  (Ctrl V) into the appropriate file

Other information that can be added is military records, news paper cuttings, wills, probate personal stories collected from family. Add photos of person or place they lived or worked.

 

When adding personal recollections always begin with an approximate date and who is remembering.

 

1920 Alice Jones recalled that her granddad would tell her stories when she was about 7 of his school life.

Jim Jones would walk the 3 miles to school in Abthorpe.  He used a slate to do his letters.  When it was harvest time he did not go to school as he helped his father on the farm

 

You may find you have different stories of the same incident as you do not know the true facts entering both stories this way is useful.

 

.

If not using computor

If you do not have a computer then do an individual written page for each person but leave space between each entry.

Assume you will find

 

Birth

Baptism

Census

Census

Marriage

census

1st Childs birthday

2n Childs birthday

Census

Death

Burial

 

So work out the spacing i.e. someone born 1899 will appear on 1901 census , 1911, before marriage.

 

Always use separate page for each person

 

 

 

 

Example

Biography of Mary Maulsbury 1716c  - 1803                                                      261

Born……… 1716c                   Place of birth………..             

Baptism…….                           Church

Died …………1803                 Place of Death ……..Abthorpe    

 

Father……... ?

Mother……. ?

Siblings

?

 

 

Spouse……John Thornton                      Date of marriage 4 May 1736                  Place of Marriage   Towcester

 

Children

a)        Richard Thornton 1738 – 1806 m Mary Galley

b)       John Thornton 1742 - ? Elizabeth

c)        Robert Thornton 1747 – 1748 died infancy aged 3

d)       Mary Thornton 1751 – 1836 m William Dillow

e)        Catherine Thornton 1755 – 1832 m John Ross

 

1716 birth date assumed as 20 at time of marriage

 

4 May 1736 John Thornton married Mary Maulsbury

Text: John Thornton & Mary Maulsbury of Abthorpe in this parish were married
May ye 4th by banns

Northants Record Office Abthorpe Parish record

 

1738 Richard born in Abthorpe

19 Oct 1738 Richard was baptised in Abthorpe

Text: Richard Thornton s John Thornton & Mary his wife Bapt October 19th 1738

Northants Record Office – Abthorpe Parish records

 

1742 son John born in Abthorpe

1 OCT 1742 John Baptised in Abthorpe

Text: John Thornton s John Thornton & Mary his wife Bapt October 1st 1742

Northants Record Office Abthorpe Parish record

 

1747 son Robert born Abthorpe

2nd Sept 1747 son Robrt baptised in Abthorpe

Text: Robert Thornton s John Thornton & Mary his wife Bapt September 2nd 1747

Northants Record Office Abthorpe Parish record

Abthorpe village green and Church

 

 

20th April 1748 son Robert buried in Abthorpe aged about 1

Text: Robert Thornton s John Thornton & Mary Thornton Buried April 20th 1748

Northants Record Office Abthorpe Parish record

 

1751 daughter Mary born in Abthorpe

7 APR 1751  daughter Mary bapitsed in Abthorpe

Text: Mary Thornton d John Thornton & Mary his wife Bapt April 7th 1751

 

1755 daughter Catherine born in Abthorpe

12 JUN 1755 daughter Catherine baptised in Abthorpe

Text: Catherine Thornton d John Thornton & Mary his wife Bapt June 12th 1755

Northants Record Office Abthorpe Parish record

 

13 OCT 1779  daughter Mary married in Abthorpe  to William Dillow (1756)

Text: William DILLOW b servant of this parish &
Mary THORNTON sp of this parish on 13 Oct 1779

Northants Record Office Abthorpe Parish record

 

31 Dec 1787 daughter Catherine married John Ross born in Slapton  in Abthorpe

Text: John ROSS w  of Slapton &

Catherine THORNTON sp  of this parish on 31 Dec 1787

Northants Record Office Abthorpe Parish record

 

6 Feb 1799  husband John buried in Abthorpe

Text: John Thornton Buried February 6th 1799

Northants Record Office Abthorpe Parish record

 

30 Nov1803  Mary was buried in Abthorpe

Text: Mary Thornton Buried November 30th 1803

Northants Record Office Abthorpe Parish record

 

 

 

Old cottage Abthorpe

 

 

Form which could be used for collating family facts

Family Group for ……………………..

Name - head

 

 

 

father

 

 

 

mother

 

 

 

 

date

place

notes

birth

 

 

 

baptism

 

 

 

occupation

 

 

 

religion

 

 

 

marriage

 

 

 

Census  1841

 

 

 

Census 1851

 

 

 

Census 1861

 

 

 

Census 1871

 

 

 

Census 1881

 

 

 

Census 1891

 

 

 

Census 1901

 

 

 

Census 1911

 

 

 

Military service

 

 

 

 

 

 

 

 

 

Name - spouse

 

 

 

father

 

 

 

mother

 

 

 

 

date

place

notes

birth

 

 

 

baptism

 

 

 

occupation

 

 

 

religion

 

 

 

marriage

 

 

 

Census  1841

 

 

 

Census 1851

 

 

 

Census 1861

 

 

 

Census 1871

 

 

 

Census 1881

 

 

 

Census 1891

 

 

 

Census 1901

 

 

 

Census 1911

 

 

 

Military service

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name – 1st child

 

 

 

Spouse

 

 

 

 

date

place

notes

birth

 

 

 

baptism

 

 

 

occupation

 

 

 

religion

 

 

 

marriage

 

 

 

Census  1841

 

 

 

Census 1851

 

 

 

Census 1861

 

 

 

Census 1871

 

 

 

Census 1881

 

 

 

Census 1891

 

 

 

Census 1901

 

 

 

Census 1911

 

 

 

Military service

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name – 2nd child

 

 

 

Spouse

 

 

 

 

date

place

notes

birth

 

 

 

baptism

 

 

 

occupation

 

 

 

religion

 

 

 

marriage

 

 

 

Census  1841

 

 

 

Census 1851

 

 

 

Census 1861

 

 

 

Census 1871

 

 

 

Census 1881

 

 

 

Census 1891

 

 

 

Census 1901

 

 

 

Census 1911

 

 

 

Military service

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name – …. child

 

 

 

Spouse

 

 

 

 

date

place

notes

birth

 

 

 

baptism

 

 

 

occupation

 

 

 

religion

 

 

 

marriage

 

 

 

Census  1841

 

 

 

Census 1851

 

 

 

Census 1861

 

 

 

Census 1871

 

 

 

Census 1881

 

 

 

Census 1891

 

 

 

Census 1901

 

 

 

Census 1911

 

 

 

Military service

 

 

 

 

 

 

 

 

 

 

 

Name – …..child

 

 

 

Spouse

 

 

 

 

date

place

notes

birth

 

 

 

baptism

 

 

 

occupation

 

 

 

religion

 

 

 

marriage

 

 

 

Census  1841

 

 

 

Census 1851

 

 

 

Census 1861

 

 

 

Census 1871

 

 

 

Census 1881

 

 

 

Census 1891

 

 

 

Census 1901

 

 

 

Census 1911

 

 

 

Military service